Event Planning Checklist

It doesn’t matter what type of event you are planning – whether corporate or something more personal like a baby shower; there are fundamental aspects that apply to each event that should be considered and handled as soon as possible to ensure a smooth operation. It may feel intimidating at first, but if you tackle each task step by step, instead of trying to do everything all at once, you’ll have a perfectly planned event in no time. That said, down below, you’ll find a comprehensive checklist to ensure you remember everything that needs to happen and what’s essential when it comes to planning an event from beginning to end.

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Before you can start with any of the arrangements, you need to establish a budget first. The funding will determine what type of event you can plan – from small to a more considerable size occasion or a very extravagant event. It is crucial to establish a budget in order to prevent any overspending, seeing as you will be allocating a certain amount of money for each aspect of the event, like food, decor, tables, chairs, entertainment, etc. When setting up your budget, try and be as realistic as possible but still plan for any unforeseen events. This means that when putting aside money for the food, for example, try and keep it reasonable, but leave enough space for if some of the food is out of season or if some of your guests have special dietary requirements which may cost you extra.


Once you have a budget, you can start looking at venues. The venue is one of the most critical aspects of an event, so be sure to have a look at a few before you make your decision. Your venue should also be appropriate for the event and should be large enough to accommodate the number of guests you want to invite. Suppose you’re unsure about where to start looking for the perfect venue, maybe seek the assistance of an event planning company like www.catalystevents.com.au – they have complimentary venue finding services and may also serve as an extra set of hands to plan your event seamlessly.


Also, a very important factor of a successful event – your food will need to be yummy and look appealing. When considering what food to have at the event, think about the feeling that will be carried out throughout the occasion – if it is going to be an event where people will be standing most of the time, having bite-sized foods will be much more comfortable for your guests than an extensive buffet where you need to plate up in order to eat. Also, consider the guests as well as their dietary requirements; some guests may have allergies, while others may be vegetarian or vegan, so be sure to have a variety of options available for the people attending the event.

Somewhere down the line, it may start to feel like there is no end to the arrangements and everything that needs to happen before D-day. But, taking a deep breath and tackling each task one at a time will make things much more manageable and allow you to enjoy every moment of planning your perfect event. 

Phillip Neho

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